What is a Kanban Board?

Daniel Carey All Members, Non Members Leave a Comment

What is a Kanban Board?

A Kanban board is a workflow visualization tool that helps you optimize your processes and track the progress of each task, no matter how complex they are.

Simple Kanban boards consist of three columns labeled To DoIn Progress, and Done. Each column represents a different stage in the workflow process. You can add individual tasks in the respective column.

The individual task item moves horizontally across the board as each stage is performed until it reaches the Done column. This is where the workflow ends and the project is considered complete.

Why Use a Kanban Board in your work

There are several reasons why you might want to add a Kanban board to your work activities. For example, they offer an easy way to organize workflows, boost productivity amongst teams, and create a way for people to focus on what needs to be done and in what order.

More specifically, you might consider using a Kanban board in your management toolkit for the following reasons:

  • Project Management. 
    If you work with a team and each member is responsible for separate tasks, then using a Kanban board helps organize those tasks and keep everyone productive. You can visually see the status of every project, at every stage, at any time.
  • Track Sales Goals. 
    If you run a business that relies on sales revenue, then using a Kanban board allows you to work smarter, not harder. You just need to determine individual steps for attracting new customers, pitching sales, and securing transactions. From there, watch your sales team perform and see where improvements are needed.
  • Editorial Calendar. 
    Publishing consistent content on your website, blog or social media is crucial for attracting, engaging and driving potential customers to your business. You can plan ahead with a Kanban board and assign tasks to your team so content is ready to go when you need it.
  • Managing customers
    Staying on top of existing customer relationships, as well as garnering new ones, is important for any business to succeed. You can add a Kanban board in WordPress with tasks related to reaching out to old customers, addressing questions and concerns of potential customers, and generating more leads that can help close additional sales and boost revenue.

These are just a few examples but as you can already see, using a Kanban board for your business is a great way to become more productive all around, no matter where you are in the business structure, and what your end goals are. Using Kanban helps keep things centralized and saves Time and money.

While there are several Kanban board solutions available on the internet, after recommendations and my own testing and research I use Trello, which is free of charge with some premium options. In eight years of using it on projects, with clients, and for personal planning and getting things done, I haven’t needed any premium option.

Further reading on Kanban

There are some very useful online articles on Kanban.


Fellow members of our Management Network can access:
  • Four Kanban related articles,
    • How to make the whole organization agile by Stephen Denning
    • Kanban scheduling system by Lee Quarterman
    • What the customer wants making at the pull of the customer
    • Eastern promise by Jane Lewis
  • An article on Taiichi Ohno, one of the proponents of the Kanban based Toyota production system
  • An e-book copy of “Agile management” Angel Medinella which has an explanation of Kanban


Dan Carey MCMI
I am happy to answer any questions, and happy to take enquiries about 1-2-1 or group coaching, training, implementation or support by myself or my fellow professional practitioners.
 daniel.carey(Replace this parenthesis with the @ sign)businesswessex.org.uk

Member of:
Business & Management Wessex Network for business owners and managers
The Peer and Professional Support Forum
The Chartered Management Institute

I am a partner with Bentleigh & Cavanaugh, a professional practice providing business clients with IAG, support & resources to drive business improvement & development. I am retained by a number of organisations in a management capacity to help them manage their business dynamically, taking advantage of and combining current management techniques and the latest technologies to help them develop and grow.

I’m always up for an exploratory coffee if you want to discuss anything to do with management, business growth marketing or networking (or motorbikes and huskies)

I’m one of the founders of Business & Management Wessex, and I’m proud to serve on the regional board of the Chartered Management Institute of which I’ve been a member for 15 years.

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